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As part of our recruitment process, we will collect and processes any and all personal
data you have disclosed relating to your job application. We will endeavour to be as
transparent as possible. With this in mind, we have broken down how your data is treated
when we receive it here.
What happens when you apply?
By clicking on the ‘APPLY’ button your are consenting that the information you have provided
as part of your application will be sent to Hodson Bay Hotel and will be visible
to any and all individuals that have permission to access this data strictly in line with your
What Information do we collect and hold on file?
The information collected can come from a variety of avenues depending on what you have provided
and how far you have progressed as a candidate throughout the process.
This can include but limited to:
Where will the data be stored?
Any of the data collected will be recorded on our Talent Management System
(provided by Employtec for Hodson Bay Hotel), or within emails and paper files.
How will your data be processed?
The personal data you provide for this application and otherwise as part of the recruitment process will be held and processed for the purpose of the selection processes by Employtec on behalf of Hodson Bay Hotel and its affiliates, and in connection with any subsequent employment or placement activities, including, where permitted by local law, background checks, unless otherwise indicated.
The controller, Hodson Bay Hotel is the organisation which determines the purposes and means of processing personal data; and the processor ‘Employtec’ is the organisation which processes personal data on behalf of the controller.
Additionally, as part of the processing of your application, your personal data may be transferred to other countries where Hodson Bay Hotel operates as necessary for appropriate action related to the consideration of your application.
In accordance with article 6 of the EU GDPR, we process your personal data on the lawful bases of our legitimate interests in providing recruitment and employment services.
How long will your data be held?
If you application is successful you will become a staff member. If this happens your data will be held on file for as long as you are employed by the Hodson Bay Hotel.
If you leave the company for any reason, the only data that will be kept on file will be data needed to identify you if and when needed to give a reference to your time with the company. All other data will be deleted.
If you apply for a job and are unsuccessful your data will be held on file for up to a maximum period of 12 months. This is to ensure your application is not overlooked should any circumstance mean you are called upon for another position in the company or as a second choice to take the role you originally applied for.
How will your data be protected?
Hodson Bay Hotel and Employtec will implement adequate organisational and technical security measures to protect the personal data you submit with this employment application. If you are located in the European Union, we will collect and process your personal information in accordance with EU data protection laws.
Your data will not be distributed to any other third parties beyond Employtec and Hodson Bay Hotel, or used for marketing purposes. However Hodson Bay Hotel may contact you regarding other opportunities within the organisation by reaching out via the information you have disclosed as part of this job application.
Empoytec may also contact you if there are any intentions to transfer your data, make changes or if there is any issues with your data.
Is your data correct?
Please confirm that the information you have provided herein are true and that you understand that any misrepresentation or omission of facts called for or required for as part of this application form may lead to your application being rejected, but your information still held on file in line with GDPR regulations.
What rights do you have regarding your data?
At any point you may make a request to Hodson Bay Hotel to:
Do you have to provide your data?
You are under no obligation to provide any data we have asked for during the recruitment process. However, if you do not provide the information you may not be able to complete the application form or we may not be able to move forward with your application process.
If you are under 16, you must have the consent of your parent or guardian to provide your data before applying.
Hodson Bay Hotel refers to one or more of the Hodson Bay Hotel companies in the Hodson Bay Hotel Group. The data controller collecting and processing your personal information in the Employtec Talent Management System is the Hodson Bay Hotel company responsible for the advertised position. The Employtec (or Customer branded) Talent Management System is operated by Employtec on behalf of Hodson Bay Hotel and hosted on Employtec servers which are located in the UK.
Hodson Bay Hotel licenses the system from Employtec. Employtec manages the system on behalf of Hodson Bay Hotel. The servers which host the system are owned by Google and situated in the UK. Employtec can access your personal information as is necessary to perform its functions but may not share or otherwise process your personal information without first obtaining permission from Hodson Bay Hotel or from you if you choose to accept these Terms and Conditions.